Sample of the Business Travel Requirements for an India Business Travel Visa Requirements for Belgian Citizens
Passport
The applicant's passport must:
- Be machine readable
- Be valid for six months beyond date of application
- Have at least two blank facing visa pages
- Be free of covers
Proof of Residency
A copy of both sides of the applicant's ID card
Proof of Address
Proof of residency in Belgium or Luxembourg. This must:
- Be a tenancy agreement or a gas, electric, council tax, landline phone or water bill
- Show the applicant’s name
- Show the applicant’s residential address in Belgium or Luxembourg
Photograph
You must provide a photograph. Upload your photo and we will print it to the exact specifications required for this visa. Follow https://cibtvisas.be/photo-service to upload your photo.
Alternatively, you may provide two colour, passport type photographs that meet the following strict criteria: be taken within the last three months against a white background and printed on high quality photo paper; be 50mm by 50mm in size; provide the full frontal view of your head with your face centered in the middle and displaying a neutral (non-smiling) expression. You may wear no headwear except for religious purposes. Your photographs should not be affixed to your application and may not display evidence of adhesive or staples.
Letter of Introduction
You must provide a Letter of Introduction from the applicant's Belgian employer. Be certain your letter meets the specific requirements of the consulate by using our Digital Introduction Letter service. Visit https://cibtvisas.be/bcl-order to get started.
Alternatively, please use the sample Letter of Introduction provided here and use the exact language and format provided in order to prevent a rejection and possible delays with your visa request.
All Letters of Introduction must be addressed to the Embassy. The address of the Embassy can be found here
In addition to the language provided in the sample, your Letter of Introduction must:- Be signed by a person mentioned in the company registration
- Be stamped
Letter of Invitation
A letter of invitation from the company to be visited in India. This letter must:
- Be addressed to the Embassy of India in Brussels
- Be on company letterhead paper
- Include the name of the applicant
- Include the passport details of the applicant
- Specify the purpose of journey
- Specify the requested number of entries and the length of visa required. Please note that business visas always have to be requested as multiple entry visas with a validity of one year
- State the location of the visiting company
- Stamp and signature
Proof of registered company
An extract from the Belgian Chamber of Commerce. The extract must:
- Be written in Dutch or French if bearing the details of the Belgian company or in English when bearing the details of a foreign company if applying in a foreign country is not possible
- Be requested at the Chamber of Commerce in the municipality where the company is registered
- Be issued within the last 6 months
- Be written in Dutch, French or English. If the extract is written in any other language, an English translation must be submitted as well. This translation does not have to be legalised
Certificate of Incorporation
The Certificate of Incorporation of the company in India, issued at the moment of establishment.
Photocopy of Application Materials
A photocopy of the following document(s) submitted to CIBTvisas:
- The information page of the applicant's passport
- A copy of an old visa, if this was issued in the current passport
Visa Application Form
One fully completed and signed application form. This form must:
- Be completed at: https://indianvisaonline.gov.in/ . Click on the orange button labeled "Regular Visa Application" in the upper-left corner to begin the process.
- Be completed without spelling errors
- Have the correct national identification or citizen number entered
- Include email address and mobile phone number of the applicant
- Be signed in the original on both pages
- The correct visa validity are requested
- Be free of corrections or modifications
- Be submitted without an uploaded passport photo. A photo is not required when completing the application form.
- Be submitted to the Embassy within 30 days of completion
Alternatively CIBTvisas can assist the traveller in completing the online application form as a Premium Service at a cost of €25.00. In order to facilitate this, please complete the CIBTvisas India Document Preparation Request which can found in the CIBTvisas Application Pack.
Online application document preparation requests must be received at CIBTvisas before 14:00 hours in order to have it returned to you that day. Once CIBTvisas have completed your online application it will be sent to you for your signature. An original signature is required so it is mandatory to return the form to us by post or courier once signed.
Declaration Forms
One completed and signed general declaration plus one completed and signed declaration confirming that the applicant has not travelled to a country affected by the Ebola virus
Authorisation
A duly completed and signed authorisation form. The form must be filled by the applicant. You must indicate CIBTvisas as the company authorised to lodge your application at the consulate. You will find the form in the CIBTvisas application pack.
Business Additional Form
One fully completed and signed additional form for business that can be found within the CIBTvisas Application Pack
CIBTvisas Order Form
Provide the CIBTvisas Order Form included in this kit.
Please note that all payments will only be made upon completion of the visa application process
Applicants residing outside of Belgium
Nationals of Belgium and Luxembourg not currently living in Belgium are requested to complete and sign the additional form “Fax Message” which can be found in the CIBTvisas application pack.
The processing time for applicants residing outside of Belgium or Luxembourg is a minimum of 10 to 12 working days
New Belgian or Luxembourger Residents
Applicants who moved to Belgium or Luxembourg less than two years ago are requested to complete and sign the additional form entitled 'Fax Message' , which can be found within the CIBT application pack.
The field “Permanent Address” in the Fax Message form and the visa application form must indicate your address in your country of origin.
An additional consular processing time of at least 5 Working Days applies and a supplementary consular fee of € 32,- will be charged.
Sample of the Tourist Travel Requirements for an India Tourist Travel Visa Requirements for Belgian Citizens
Passport
The applicant's passport must:
- Be machine readable
- Be valid for six months beyond date of application
- Have at least two blank facing visa pages
- Be free of covers
Proof of Residency
A copy of both sides of the applicant's ID card
Proof of Address
Proof of residency in Belgium or Luxembourg. This must:
- Be a tenancy agreement or a gas, electric, council tax, landline phone or water bill
- Show the applicant’s name
- Show the applicant’s residential address in Belgium or Luxembourg
Photograph
You must provide a photograph. Upload your photo and we will print it to the exact specifications required for this visa. Follow https://cibtvisas.be/photo-service to upload your photo.
Alternatively, you may provide two colour, passport type photographs that meet the following strict criteria: be taken within the last three months against a white background and printed on high quality photo paper; be 50mm by 50mm in size; provide the full frontal view of your head with your face centered in the middle and displaying a neutral (non-smiling) expression. You may wear no headwear except for religious purposes. Your photographs should not be affixed to your application and may not display evidence of adhesive or staples.
Photocopy of Application Materials
A photocopy of the following document(s) submitted to CIBTvisas:
- The information page of the applicant's passport
- A copy of an old visa, if this was issued in the current passport
Visa Application Form
One fully completed and signed application form. This form must:
- Be completed at: https://indianvisaonline.gov.in/ . Click on the orange button labeled "Regular Visa Application" in the upper-left corner to begin the process.
- Be completed without spelling errors
- Have the correct national identification or citizen number entered
- Include email address and mobile phone number of the applicant
- Be signed in the original on both pages
- The correct visa validity are requested
- Be free of corrections or modifications
- Be submitted without an uploaded passport photo. A photo is not required when completing the application form.
- Be submitted to the Embassy within 30 days of completion
Alternatively CIBTvisas can assist the traveller in completing the online application form as a Premium Service at a cost of €25.00. In order to facilitate this, please complete the CIBTvisas India Document Preparation Request which can found in the CIBTvisas Application Pack.
Online application document preparation requests must be received at CIBTvisas before 14:00 hours in order to have it returned to you that day. Once CIBTvisas have completed your online application it will be sent to you for your signature. An original signature is required so it is mandatory to return the form to us by post or courier once signed.
Authorisation
A duly completed and signed authorisation form. The form must be filled by the applicant. You must indicate CIBTvisas as the company authorised to lodge your application at the consulate. You will find the form in the CIBTvisas application pack.
Declaration Forms
One completed and signed general declaration plus one completed and signed declaration confirming that the applicant has not travelled to a country affected by the Ebola virus
CIBTvisas Order Form
Provide the CIBTvisas Order Form included in this kit.
Please note that all payments will only be made upon completion of the visa application process
New Belgian or Luxembourger Residents
Applicants who moved to Belgium or Luxembourg less than two years ago are requested to complete and sign the additional form entitled 'Fax Message' , which can be found within the CIBT application pack.
The field “Permanent Address” in the Fax Message form and the visa application form must indicate your address in your country of origin.
An additional consular processing time of at least 5 Working Days applies and a supplementary consular fee of € 32,- will be charged.
Double Entry Applicants
A double entry visa is valid for six months, of which you can stay three months in India. A double entry visa is intended for travel to India and a neighbouring country, not for a return to Belgium between your two entries
Parental permission
One completed and signed parental declaration is required for minors and students travelling to India. The parental declaration can be found in the application pack.
Particular Regions
Applicants travelling to Leh or Ladakh must submit their travel plan with the other documents. The embassy will issue the visa with an additional endorsement for travel to these regions
Student Applicants
Applicants who moved to Belgium or Luxembourg less than two years ago are requested to complete and sign the additional form entitled 'Fax Message' , which can be found within the CIBT application pack.
The field “Permanent Address” in the Fax Message form and the visa application form must indicate your address in your country of origin.
An additional consular processing time of at least 5 Working Days applies and a supplementary consular fee of € 32,- will be charged.
The visa processing time will be longer for students. The visa will only be issued after an interview with the student at the consulate. The student will receive an invitation for this interview. {B:Company Name} advises students to submit their visa application well in advance of their departure.Applicants residing outside of Belgium
Nationals of Belgium and Luxembourg not currently living in Belgium are requested to complete and sign the additional form “Fax Message” which can be found in the CIBTvisas application pack.
The processing time for applicants residing outside of Belgium or Luxembourg is a minimum of 10 to 12 working days
